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Board Meeting Minutes March 2023

LDAC Member Attendance:

Attending:

  • Karen Roth, Chairman
  • Michael Jefferis, Vice Chairman
  • Henry Schubert, Secretary & Treasurer
  • Michael Delk
  • Lynne Faimalie
  • Jeffrey P. Gellermann
  • Brian Lowack
  • Chris Moore
  • Angela Pietras
  • Cheryl Morales, Executive Director
  • Martha Frenchek, Recording Secretary
  • Lorie Tonti, LDAC Liaison

    Minutes

      1. Call to Order:
        Karen Roth, Chairman called the Board Meeting to order at 3:33 pm.
      2. Roll Call:
        Martha Frenchek conducted the Roll Call.
        Present: Karen Roth, Michael Jefferis (via Conference Call), Henry Schubert, Michael Delk,Lynne Faimalie, Jeffrey Gellermann, Brian Lowack, Chris Moore, Angela Pietras (viaConference Call), Lorie Tonti and Cheryl Morales. A quorum was represented.
      3. Minutes from the February 22, 2023, Board Meeting were accepted as presented(Lowack/Gellermann).
      4. Monthly Financial Committee Report
          1. Level Four Management Report: February, 2023
          2. PDR Account Financial Statement: February, 2023
            Shubert stated the financial reports are fine. Schubert stated Becky Cummings, PPLC’s Financial Advisor from Level 4, participated in the Finance Committee meeting. There was some discussion about pending legislation regarding ESG (Environmental, Social, and Governance) ratings of PPLC investments.Monthly Financial Committee Report
      5. Correspondence: None
      6. Executive Director’s Report – Cheryl Morales
        1. Building / Admin.
          1. Building/grounds – nothing to report.
          2. Evaluating staff roles and needs in TBL.
          3. OMB and BCC Budget Planning – new OMB liaison working with Chris Rose, Director of OMB. Data is due in Mid-May.
          4. Audit complete – Auditor will present at the April meeting.
          5. Discussion on the 5-year renewal of the Inter-Local Agreement (ILA).
        2. Countywide Services / Member Libraries
          1. CWS, DLC, TBL, reports included in Agenda packet. New Data listed on the Countywide Services Report (added a section to track Lealman Exchange activity).
          2. Library Day in Tallahassee –4 staff from PPLC and Member Libraries met with Pinellas delegates and/or their aides.
          3. Senator Hooper submitted a $9 million Bill for funding Library construction grants. Several Libraries in Pinellas have requested construction funding.
        3. Executive Director Activities – since February Board meeting:
          1. 3.1 TBL new hire start date
          2. 3.2 Audit Field work complete
          3. 3.7 Lealman Exchange Planning Meeting
          4. 3.22 Legislative Library Day in Tallahassee
          5. 3.23 Dunedin Library Day COHS Graduation Ceremony (postponed)
        4. Upcoming
          1. 4.4 Planning for Staff Development Day (Monday, Oct. 9) at Sand Key Resort
          2. 4.5 FLA Library Directors meeting – online
          3. 4.5 Annual Partnership Meeting with Tampa Bay Ukulele Society
          4. 4.11 READ Pinellas Board Meeting
      7. Old Business:
        1. Policy Review – Revisions
          1. Employment References: edits unanimously approved (Lowack/Faimalie).
          2. Insurance edits include:
            1. Effective date changed to start first day of the month after 30 days of employment -instead of 90 days.
            2. Weekly working hours of a part-time employee changed from 25 to 30 hours to qualify for employer-paid health premiums.
            3. Employee-dependent coverage contribution amount not to exceed $200.00 per month, (removed verbiage regarding 50% cost difference). Edits were unanimously approved (Lowack/Faimalie).
          3. Medical Leave of Absence: changed continued insurance from 18 months ofcoverage at 110% to 6 months of coverage at 100% -if employee does not return towork after 90 days. Edits were unanimously approved (Lowack/Jefferis).
          4. Retirement: Tabled until April meeting.
          5. Education: Tabled until April meeting.
      8. New Business:
        1. Job Description revision – Information Technology Manager
          Revised Job description includes merging of Data Integrity Manager duties.
          Revisions were unanimously approved (Faimalie/Schubert).
      9. LDAC Report – Lorie Tonti
        Minutes of LDAC Meeting, February 13, 2023
        1. DEI SIG added A for Accessibility, now DEIA SIG.
        2. PPLC/ DEIA SIG will have a table at Family/Children Pride Day.
        3. An LDAC retreat will be part of the 10.9.23 Staff Development Day.
        4. Gulf Beaches reported their renovation is complete.
      10. Announcements/Miscellaneous: None
      11. Public Comments: None
      12. Adjournment:
        Roth adjourned the meeting at 5:34 pm.

    The next regular board meeting: Wednesday, April 26, 2023, at PPLC @ 3:30 pm.
    Submitted by Martha Frenchek, Office Assistant