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Board of Directors Meeting Minutes January 25 2023

LDAC Member Attendance:

Attending:

  • Karen Roth, Chairman
  • Michael Jefferis, Vice Chairman
  • Michael Delk
  • Brian Lowack
  • Chris Moore
  • Angela Pietras
  • Cheryl Morales, Executive Director
  • Martha Frenchek, Recording Secretary
  • Lorie Tonti, LDAC Liaison

Not Attending:

  • Henry Schubert, Secretary & Treasurer
  • Lynne Faimalie
  • Jeffrey P. Gellermann

Minutes

  1. Call to Order:
    Karen Roth, Chairman called the Board Meeting to order at 3:32 pm.
  2. Roll Call:
    Martha Frenchek conducted the Roll Call.
    Present: Karen Roth, Michael Jefferis, Michael Delk, Brian Lowack, Chris Moore,
    Angela Pietras, Lorie Tonti, and Cheryl Morales. A quorum was represented.
    Absent: Henry Schubert, Lynne Faimalie, Jeffrey P. Gellermann
  3. Minutes from the November 30, 2022, Board Meeting were accepted as presented (Jefferis/Moore).
  4. Monthly Financial Committee Report – Treasurer Karen Roth for Henry Schubert
      1. Level Four Management Report: November-December 2022
      2. PDR Account Financial Statement: November – December 2022

    Roth commented there was no Financial Meeting due to Shubert and Faimalie were absent.
    Roth reported Becky Cummings is PPLC new Financial Advisor at Level Four.
    Roth commented all reports are in order.

  5. Correspondence: Roth commented she received a nice Thank -you letter volunteering your services from Charlie Justice, County Commissioner. Roth presented more Thank You cards from the Clearwater Lions Club and St. Pete Beach Library.
  6.  Executive Director’s Report – Cheryl Morales
    1. Building / Admin.
      1. Building/grounds update: regular maintenance, roof leaks, atrium repair proposals under review
      2. Recruiting new staff member for TBL
      3. Installation of ceiling mount projector and the “Owl” -in the meeting room
    2. Countywide Services / Member Libraries
      1. DLC, TBL, reports included in Agenda packet for review
      2. Update on Career Online High School (COHS) – first graduate reported on 1.24.23
      3. Contract renewal for Courier Services. All member Libraries are happy with the service
      4. New SIG for DEI activities
    3. Executive Director Activities
      1. 12.7- 12.8.22 Annual Library Director’s meeting in Tallahassee
      2. Winter Holiday
    4. Upcoming
      1. 1.26 telephone interviews with TBL candidates
      2. 2.9-2.11 JCLC in St. Pete Beach (Joint Council of Librarians of Color)
      3. Audit is ongoing
  7. Old Business:
    1. Election of Officers for FY ‘23
      1. Chairperson – Karen Roth
      2. Vice Chairperson – Michael Jefferis
      3. Secretary & Treasurer – Henry Schubert
      4. The slate of Officers for FY ’23 was unanimously approved (Lowack/Delk)
    2. Overdrive Circulation Trends -graph
      1. Reviewed and discussed the Overdrive circulation trend graph. Pietras commented she would like to see a graph showing a trend comparing circulation of electronic items to physical items. Morales will work with PPLC staff to gather more data.
  8. New Business:
    1. Updated Job Descriptions

      Morales asked the Board for an approval to make minor changes to Job Descriptions without presenting to the Board.
      A motion was made to allow Morales to make minor changes to Job descriptions without presenting to the Board. All in favor (Lowack/Jefferis).

    2. Annual Strategic Plan Update
      Morales presented the Action Plan for review to the Board.
      A motion was made to accept the Strategic Plan as presented (Jefferis/Moore).

    3. Budget Modification
      Morales presented a Budget modification to Dept. 3 & 5. Due to the vacancy of the Data Integrity Manager position, there was a cost savings of $10,000 in Dept 3. Moved funds to Dept. 5 for hiring a full-time position in TBL.
      The Board unanimously approved the Budget modification (Delk/Jefferis).

  9. LDAC Report – Lorie Tonti
    Minutes of LDAC Meeting, November 14, were reviewed:

    1. Libby/Overdrive hold limits: increased the hold limit for patron from 5 to 7
      effective December 1ST.

    2. Discussion on the Museum Pass program: concerns for museum passes that
      contain controversial content

    3. JCLC

    4. New Sig request: DEI (Diversity, Equity, and Inclusion)

  10. Announcements/Miscellaneous: None

  11. Public Comments: None

  12. Adjournment: Roth adjourned the meeting at 4:24 pm.

The next regular board meeting: Wednesday, February 22, 2023, at PPLC @ 3:30 pm.

Submitted by Martha Frenchek, Office Assistant