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Board of Directors Minutes – November 29 2023

Attendance:

Attending:

  • Karen Roth, Chairman
  • Michael Delk
  • Nancy McKibben
  • Nancy McKibben
  • Angela Pietras
  • Maggie Paluch
  • Cheryl Morales, Executive Director
  • Martha Frenchek, Recording Secretary
  • Lisa Kothe, LDAC Liaison

Not Present:

  • Michael Jefferis, Vice Chairman
  • Jeffrey P. Gellermann
  • Brian Lowack

November 29, 2023 Minutes

  1. Call to Order:
    1. Karen Roth, Chairperson called the Board Meeting to order at 3:48 pm.
    2. Roth introduced Matthew David the new Library Director of the Palm Harbor Library.
    3. Morales introduced New Board Member Maggie Paluch, Assistant City Manager, Largo.
  2. Roll Call:
    1. Martha Frenchek conducted Roll Call.
    2. Present: Karen Roth, Michael Delk, Nancy McKibben, Angela Pietras, Maggie Paluch, Cheryl Morales, and Lisa Kothe. A quorum was represented.
      Absent: Michael Jefferis, Jeffrey Gellermann, Brian Lowack,
      Guest: Matthew David, new Library Director from Palm Harbor Library
  3. Minutes from September 27, 2023, Board Meeting were accepted as presented. (Delk/Pietras)
  4. Monthly Financial Committee Report:
    1. Level Four Management Report: September/October 2023
    2. PDR Account Financial Statement: September/October 2023
      Roth stated that there was no financial committee meeting, and all financial statements are in order. Morales requested that a $5,000 TBL donation to be added to the Restricted Investment Account. The Board unanimously approved adding the $5,000 donation to the TBL Restricted Investment Account (Pietras/McKibben).
  5. Correspondence:
    Roth presented an email that was received through the PPLC Board email account about damaged library items. The PPLC Board defers to Member Libraries in these situations.
  6. Executive Director’s Report – Cheryl Morales
    1. Building / Admin.
      1. The Interlocal Agreement renewal was fully executed on 10.17.23
      2. Parking lot was recently sealed, phone/Internet upgraded to VOIP, and trees trimmed on the Cleveland St. border of the property.
    2. Countywide Services / Member Libraries
      1. DLC and TBL reports are included in the agenda packet.
      2. Grant projects/partnership opportunities:
        1. NASA grant with TBT/NIE
        2. NSF grant with SPC for STEM/AI
        3. COHS grant with State of FL
      3. Executive Director Activities:
        1. 10.2.23 -2,000 TFO vouchers distributed to Member Libraries
        2. 10.3 -Sirsi ILS Consortia meeting in Lehi Utah
        3. 10.9 -Countywide Staff Development Day, Sand Key Resort -285 participants
        4. 10.12 -Presentation on PPLC at Tarpon Springs Library Board meeting
        5. 10.24 -PPLC hosted TBLC seminar on managing aggressive patrons
        6. 10.25 -TBL Staff participated in TBT Senior Expo
        7. 10.27 -Orientation for new Member Library Director
      4. Upcoming:
        1. 12.1 -State Aid Application (Part II) due
        2. 12.6-7 – State Library Directors meeting in Tallahassee
        3. 12.12 -New Board Member Orientation
  7. Old Business:
    1. Board Vacancy update
      The Board Vacancy was posted in November, and one application was received. The County Commission will review/appoint.
  8. New Business:
    1. Annual Report
      The Board reviewed the Annual Report presented by Morales.
    2. Annual update on Strategic Plan
      Morales presented the annual report on the Strategic Plan, and there was some discussion.
    3. Annual Plan of Service
      Reviewed and discussed the Annual Plan of Service. The Board unanimously approved the 2024 PPLC Annual Plan of Service as presented by Morales (McKibben/Delk).
    4. Public Comment (Article V, Section 2)
      The Board reviewed the By-laws regarding Public Comments during a Board meeting. There was some discussion.
    5. Annual Evaluation of Executive Director
      The topic was tabled due to a lack of a quorum (one member exited prior to this agenda item).
  9. LDAC Report –
    Kothe reviewed the minutes of LDAC Meeting September 11, 2023.
    Discussion on break out session for Staff Development Day
  10. Announcements/Miscellaneous: None
  11. Public Comments: None
  12. Adjournment:
    Roth adjourned the meeting at 4:48 pm.

The next regular board meeting: Wednesday, January 31, 2024, at PPLC @ 3:30 pm.
Submitted by Martha Frenchek, Office Assistant