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Minutes – Board of Directors April 2024

Attendance:

Attending:

  • Karen Roth, Chairman
  • Michael Jefferis, Vice Chairman
  • J.P. Gellermann, Secretary & Treasurer
  • Michael Delk
  • Nancy McKibben
  • Maggie Paluch
  • Angela Pietras
  • Cheryl Morales, Executive Director
  • Martha Frenchek, Recording Secretary
  • Lisa Kothe, LDAC Liaison

Not Present:

  • Veronica Ettel
  • Karen LaCorte-Nies

    April 24, 2024 Minutes

      1. Call to Order: Karen Roth, Chairperson called the Board Meeting to order at 3:32 pm.
      2. Call to Order:
        1. Karen Roth, Chairperson called the Board Meeting to order at 3:32 pm.
        2. Roll Call: Martha Frenchek conducted Roll Call.
          1. Present: Karen Roth, Michael Jefferis, J.P. Gellermann, Michael Delk, Nancy McKibben, Maggie Paluch, Angela Pietras, Cheryl Morales, Martha Frenchek. A quorum was represented.
          2. Absent : Veronica Ettel, Karen LaCorte-Nies
      3. Minutes from March 27, 2024, Board Meeting were accepted as presented. (Jefferis/Gellermann)
      4. Monthly Financial Committee Report:
        1. Level Four Management Report: March 2024
        2. PDR Account Financial Statement: March 2024
        3. Roth mentioned that there was no financial meeting. Morales reported that the final installment of $18,000 from the Beverly Dennis Trust was received. The first installment of $60,000 was received in FY’23. The fund will be used for restoration of the atrium in the Talking Book Library. There is a restriction on the trust which states funds may not be used for operational expenses. The trust will be utilized for capital improvement (Board approved 6/28/23).
      5. Correspondence: None
      6. Executive Director’s Report – Cheryl Morales
        1. Building/Admin.
          1. Internal audit 100% completed. The audited financial statements will be presented during the June meeting.
          2. Member Library ACFR gathering-ongoing. Used to calculate county funds distribution and State Aid allocation.
          3. Updating Public Service Policies -with the LDAC Policy Committee.
          4. Updating the Investment Policy -with the Board Finance Committee.
          5. Developing an internal procedure for staff treatment of potentially hazardous waste.
        2. Countywide Services / Member Libraries
          1. DLC and TBL reports -included in the agenda packet.
          2. Managing platform migration -Pinellas Memory Project.
          3. Collaborating on new online library card registration process.
          4. Building Partnerships: DFAC; Reading Action Program with Clearwater and Largo Lions clubs, JWB, and HFC; The LEX and Reading with the Rays.
        3. Executive Director Activities:
          1. 4.3 Participating -AI in Libraries webinar
          2. 4.4 Participating -LEX Board Meeting/Open House
          3. 4.26 Participating -TBLC Leadership Seminar
          4. 5.6-5.10 Out of Office
          5. 5.16 Presenting -BOCC Budget Hearing
          6. 5.26 Participating -Reading with the Rays launch at Tropicana
      7. Old Business:
        1. Policy Review-Public Records Requests. The Board reviewed and unanimously approved the revised Public Records Policy (Jefferis/Pietras).
        2. 2. ED Annual Review Format. Discussed in Executive Session.
      8. New Business:
        1. Member Library Spotlight -East Lake Community Library Lois Eannel, the Director of East Lake Community Library highlighted the library’s services:
          1. Celebrating 25 years (1999-2024)
          2. Passport Fair & Fingerprinting Services
          3. Food Pantry-SO people per week
          4. AARP Grant for visually impaired
          5. Staff service day -Sleep in Heavenly Peace
        2. Policy Review -Personnel Section Tabled to the June Meeting
      9. LDAC Report -Lisa Kothe Minutes ofLDAC Meeting March 11, 2024. Kothe apologized for missing the meeting due to a last-minute emergency at her library. Morales reviewed the LDAC minutes.
      10. Announcements/Miscellaneous: None
      11. Public Comments: None
      12. Adjournment: Roth adjourned the meeting at 5:03 pm.

    The next regular board meeting: Wednesday, June 26, 2024, at PPLC @3:30 pm.

    Submitted by Martha Frenchek, Office Assistant