Minutes – Board of Directors February 2024

Attendance:

Attending:

• Michael Jefferis, Vice Chairman
• J.P. Gellermann, Secretary & Treasurer
• Michael Delk
• Veronica Ettel
• Karen LaCorte-Nies
• Angela Pietras
• Maggie Paluch
• Cheryl Morales, Executive Director
• Martha Frenchek, Recording Secretary
• Lisa Kothe, LDAC Liaison

Not Present:

• Karen Roth, Chairman
• Nancy McKibben

1. Call to Order: Michael Jefferis, Vice Chairperson called the Board Meeting to order at 3:32 pm.
2. Roll Call: Martha Frenchek conducted Roll Call.
   1. Present: J.P. Gellermann, Michael Delk, Veronica Ettel, Karen LaCorte-Nies, Angela Pietras, Maggie Paluch, Cheryl Morales, Martha Frenchek, and Lisa Kothe. A quorum was represented.
   2. Absent: Karen Roth, Nancy McKibben
3. Minutes from January 31, 2024, Board Meeting were accepted as presented. (Gellermann/LaCorte-Nies)
4. Monthly Financial Committee Report:
   1. Level Four Management Report: January 2024
   2. PDR Account Financial Statement: January 2024.
   3. Gellermann reported that the committee reviewed the financial reports, and finances are on track.
5. Correspondence: None
6. Executive Director’s Report – Cheryl Morales
   1. Building / Admin.
      1. The transition with the new Office Manager has been going well.
      2. Internal audit is 80% complete. The auditor will be at PPLC on Friday for fieldwork
      3. Collaborating with an LDAC Public Service Policy committee for policy review.
      4. 2 RFP’s – seeking for a new shredding company and cleaning/ maintenance services
   2. Countywide Services / Member Libraries
      1. DLC and TBL reports are included in the agenda packet
      2. Sirsi ILS-Mobile App will be available again soon
      3. Partnership building with Dunedin Fine Arts Center, Reading Action Program with Cl and Largo Lions, JWB, and HFNC
   3. Executive Director Activities:
      1. Since 12.26.23- working with the Internal Audit team
      2. 2.7 Budget review with OMB Budget Analyst Veronica Ettel
      3. 2.9 JWB Partnership meeting for Turbo Babies initiative
      4. 2.16 DFAC new partnership on-site visit
      5. 2.23 New Board Member Orientation (Ettel)
      6. 2.23 Blue Cloud Mobile implementation
   4. Upcoming:
      1. 2.9 READ Pinellas Board Meeting
      2. 2.29 Pinellas Memory migration meeting
      3. 2.29 Asst. County Administrator about Icot Center
      4. 3.1 Internal Auditor fieldwork day at PPLC
      5. 3.5-3.9 SIRSI users group conference in Provo, UT
7. Old Business:
   1. 1. Conflict of Interest Policy- Annual review – Morales distributed the Conflict-of-Interest Policy to the Board for review and signature.
8. New Business:
   1. Member Library Spotlight – Safety Harbor Library. Lisa Kothe, the director of Safety Harbor Library, highlighted the library’s services:
      1. Career Online High School
      2. Tool Library (circa 2016)
      3. Story walk
      4. Seed Library / Cake Pan Collection
      5. Mobile printing
   2. FY ’24 revised budget—for review/approvalMorales presented a revised budget for FY ’24 with two changes in Office Expenses: the copy machine and property insurance have increased by a total of $36,000.00.
      1. The Board unanimously approved the revised budget (Pietras/Delk).
9. LDAC Report- Lisa Kothe
   1. 1. Minutes of LDAC Meeting January 8, 2024
      2. Small ad-hoc committee working on Public Services Policy review
      3. A member of the Seminole Community Library staff is looking to establish a new special interest group for Friends Organizations
10. Announcements/Miscellaneous: None
11. Public Comments: None
12. Adjournment: Jefferis adjourned the meeting at 4: 13 pm.

The next regular board meeting: Wednesday, March 27, 2024, at PPLC @3:30 pm.
Submitted by Martha Frenchek, Office Assistant