Minutes – Board of Directors March 2024

Attendance:

Attending:

• Karen Roth, Chairman
• Michael Jefferis, Vice Chairman
• J.P. Gellermann, Secretary & Treasurer
• Veronica Ettel
• Karen LaCorte-Nies
• Nancy McKibben
• Angela Pietras
• Cheryl Morales, Executive Director
• Martha Frenchek, Recording Secretary
• Lisa Kothe, LDAC Liaison

Not Present:

• Michael Delk
• Maggie Paluch

1. Call to Order: Karen Roth, Chairperson called the Board Meeting to order at 3:32 pm.
2. Roll Call:
   Martha Frenchek conducted Roll Call.
   Present: Karen Roth, Michael Jefferis, J.P. Gellermann, Veronica Ettel, Karen LaCorte-Nies, Nancy McKibben, Angela Pietras, Cheryl Morales, Martha Frenchek, and Lisa Kothe.
   A quorum was represented.
   Absent : Michael Delk, Maggie Paluch
3. Minutes from February 28, 2024, Board Meeting were accepted as presented. (Jefferis/Ettel)
4. Monthly Financial Committee Report:
   1. Level Four Management Report: January 2024
   2. PDR Account Financial Statement: January 2024. Gellermann reported that everything is in order. The committee is reviewing/editing the Investment Policy – to be presented to the full board when completed.
5. Correspondence: None
6. Executive Director’s Report – Cheryl Morales
   1. PPLC Pyramids. Morales distributed and reviewed PPLC Organizational Priorities and the PPLC Strategic Priorities pyramid charts.
   2. Building/Admin.
      1. Internal audit 98% complete.
      2. Reviewing Public Service Policies with the LDAC committee.
   3. Countywide Services / Member Libraries
      1. DLC and TBL reports are included in the agenda packet
      2. Sirsi ILS-New Mobile App in development (the previous app was re launched 2.29.24)
      3. Building Partnerships: DFAC; Reading Action Program with Clearwater and Largo Lions clubs, JWB, and HFC; The LEX and Reading with the Rays
   4. Executive Director Activities: Since February Board Meeting
      1. 2.29 Pinellas Memory migration meeting
      2. 2.29 Met with Kevin Knutson. Asst. County Administrator looking at future site for PPLC at the Icot Center. The building may be available in 2028
      3. 2.30 Internal Auditor fieldwork day @ PPLC
      4. 3.5-3.9 Attended SIRSI user group conference in Provo, UT
      5. 3.18-20 Meetings with courier vendor-discussing delivery improvement options
   5. Upcoming:
      1. 3.3 AI in Libraries webinar
      2. 3.4 LEX Board Meeting/Open House
   6. Old Business: None
   7. New Business:
      1. Policy Review Reviewed and discussed the draft Public Records Policy. To be reviewed again in April, after legal counsel review is completed.
      2. Member Library Spotlight – St. Pete Beach Library Betcinda Kettells, the director of St. Pete Beach Library highlighted the library’s services and statistics:
         1. Smallest Library in Pinellas County
         2. Average door count Oct-Feb -300 people per day, 194 programs which engaged 5,000 people
         3. Exhibit Exploring Human Origins from the Smithsonian National Museum of Natural History
         4. Autism Friendly
         5. Solar Eclipse Party in April
         6. Poet Tree Party Gloria Munoz, St. Petersburg Poet Laureate
         7. Circulating Metal Detectors & Tonieboxes
      3. ED Annual Review Format – Discussed a new format for ED Annual review and participants
   8. LDAC Report – Lisa Kothe
      1. Minutes of LDAC Meeting February 12, 2024
      2. Kothe stated February topics were presented last month.
      3. Kothe commented National Library Week is April 7-13, 2024
   9. Announcements/Miscellaneous: None
   10. Public Comments: None
   11. Adjournment: Roth adjourned the meeting at 4:50 pm.

The next regular board meeting: Wednesday, April 24, 2024, at PPLC @3:30 pm.
Submitted by Martha Frenchek, Office Assistant