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Minute Library Directors Advisory Council – March 2023

LDAC Member Attendance:

Attending:

  • Lisa Kothe, Safety Harbor
  • Phyllis Gorshe, Dunedin
  • Betcinda Kettells, St. Pete Beach
  • Lois Eannel, East Lake
  • Stanley Silverstein, Gulf Beaches, (Acting Director)
  • Mika Nelson, St. Petersburg
  • Lorie Tonti, Seminole (Chair)
  • Cari Rupkalvis, Tarpon Springs
  • Casey McPhee, Largo
  • Susan Hurley, Oldsmar
  • Gene Coppola, Palm Harbor
  • Dave McMurrin, Pinellas Park

Staff Attendance:

  • Cheryl Morales, PPLC Executive Director
  • David Stoner, PPLC Technology Coordinator
  • Gary Earl, PPLC Countywide Services Coordinator

Not Attending

  • Jen Obermaier, Clearwater
  • Dave Mather, Gulfport

Minutes

  1. Roll Call
  2. Acceptance of February 2023 Minutes Lois moved the minutes be accepted with the changes discussed, Betcinda seconded.
  3. SIG Reports
    1. E Content SIG – Cheryl reporting for Jen Last meeting was reported and the January LDAC meeting. Next meeting is April 20th.
    2. YS SIG – Lois – Met last Friday. LeeAnn and Autumn presented about Comfort Cabinets. Discussion of PPLC Passports. Most agreed that passports are a good idea. PPLC offered to pay for them. Discussion moved back to YS SIG for clarification.
    3. CAT SIG – Susan Met Feb 15th. Discussion of combining items that are the same but have multiple editions. No set rule was created due to differences in editions. Next meeting May 17th.
    4. CIRC SIG – (Beth) Discussion of the benefits of going fine free. There are differences in ways the libraries are entering patron information. Suggestion of creating a Uniform Style guide. AnnMarie at Seminole is working on a tutorial for addressing this as part of a SSLLI project. Next meeting May 11th.
    5. ADULT SIG – Casey – Won’t meet again until April
    6. DEIA SIG – Jen Met on March 8th. They are meeting on the 2nd Tuesday of every month. Discussion of PRIDE Family Day craft projects for the PPLC Booth.
  4. Old Business
    Discussion of Family News periodical – No real numbers on distribution, but “wherever there are kids.” Survey sent to YS librarians on which issue to promote Summer Reading in. Some skepticism on distribution. Half-page ad will be bought for the May issue.
  5. New Business
    1. Bayscan Drivers License Scanner – Stanley – Discussion of setting up scanner. Betcinda offered to help. Many libraries wanted some. Cheryl took the orders. They cost $245.
    2. BIBFRAME – Mika (Beth) Transition is about 5 years out – discussion about ILS companies’ integration. It looks like a replacement to MARC. Right now it’s more wait and see, per David. Per Beth Library of Congress is working on it, it’s a way to integrate with other web records.
  6. PPLC Topics
    1. David Stoner is leaving. Best wishes were shared. Reach out to Gary or Cheryl (for SIRSI requests) until position is filled.
    2. Library Day Phyllis and Cheryl are coordinating meetings and packet distribution. Winona is in training and will shadow
    3. Staff Development Day – Gene discussed theme of “Today’s Library Staffing” including burnout, hiring, and meaningful front line work. Amy Johnson will speak on DLIS, Kelly Doty(sp) will talk on TBPLC, Cheryl will speak on PPLC. Keynote is by Andrew Sanderbek on Bias. Discussion of scheduling director’s breakout sessions. Suggestion that we should pick some topics and do short work sessions on those topics so we can all cover them. Hiring well, keeping staff and retention, and getting ppl back in libraries, were the main topics. Gene suggested 2 hours, the first hour on hiring well, and the second hour and talk about retention. Gene will work on what that looks like after suggestions from everyone. Best practices should be a focus rather then personal narratives. Cheryl will ask Andrew for a short presentation on hiring well and reataining good staff.
  7. PPLC Board Meeting – LDAC Chair Report – Cheryl Morales filling in for Lorie
    1. Discussion of personnel policies and benefits for PPLC employees. Cheryl requests vesting period, employee contribution, employer contribution from member libraries. Discussion of PPLC’s current practices.
    2. Travel policy needed update to GSA travel rates
    3. Discussion of statistics pre and post COVID and a comparison of circulation and in-person/online attendance.
  8. Public Comment
  9. Announcements from PPLC Libraries
    1. Phyllis (Dunedin) – Reminder that FLA is in Daytona and Early Bird is ending March 31st. Dunedin had a History of Dunedin program with 150 people attend. The Kellogg mansion virtual exhibit will be moved to the USF libraries, do Dunedin well have a traveling exhibit. Opening up passport acceptance facility, thank you Lois. Spring training has started. Passports are only new, not renewals.
    2. Stanley (Gulf Beaches) – Summer program planning has started. They are getting the vendors and programs lined up. Seasonal visitors are up. Dave from Pinellas Park visited.
    3. Casey (Largo) – Largo Turns a Page event with Madeleine Miller Librarian Spy Community Read 125 people signed up. Working on a staffing plan to increase staff in the next 3 years.
      Susan (Oldsmar) – Heidi Brennan will be retiring (over 20 years!) Local Author night with 21 authors 30 attendees. Starting to plan for Summer Reading.
    4. Gene (Palm Harbor) – Need volunteers for FLA. He has submitted a lifetime Achievement award for Bernadette Storck. Purchased a free-standing short story machine with private donations which will dispense a 1-5 min short story for about $11,000. Also, a $20,000 private donation for an outdoor musical garden with instruments made to be outdoors. It will be a new outdoor area and allow folks to experience music even when the library is closed. Vendor for that is from the UK and advertised in Library Journal.
    5. Dave (Pinellas Park) Enjoyed visiting Gulf Beaches and their renovation. It gave some ideas for PP’s renovations in the future. PP library is looking at re-doing the former Friends gift shop for more patron space. Getting ready for Country in the Park City festival. The library is closed that day.
    6. Lisa (Safety Harbor) The mural is done and looks fabulous.
    7. Betcinda (St. Pete Beach) – Snowbirds are definitely back. Finished a 6-week concert series some indoors and some outdoors. Will probably do it again next year. A few local authors – Gary Mormino, Tara Lush. Pickleball lecture and Pickleball kits for circulation. Leaning into the Pickleball theme this month! Working with USF and the Center for Autism and related Disorders to become an Autism-Friendly Business. Asking the city to have a ½ FTE position next fiscal year for someone on the spectrum.
    8. Beth (St. Petersburg) Two new staff members. Had a science of racing program during Race Week.
    9. Lorie (Seminole) – We had Ash Devine do a Women in Country music program focusing on Loretta Lynn with 85 attendees. It’s Musical March. Lorie is proposing a new hours change to the City at the next Council meeting. Email will be sent when approved. First volunteer luncheon since COVID on April 17th, it will be a high tea. 20th Anniversary coming on August 10th and working on events around that date.
    10. Cari (Tarpon Springs) Two vacant LA II positions. City of Tarpon Springs is having a career fair which might attract more applicants.

Next meeting Monday April 10th. It will be a hybrid zoom and in person. Meeting adjourned at 2:40pm

10. Adjournment
Next Meeting: Monday, April 10, 2023 – Hybrid In-Person @ PPLC & Zoom