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Minutes – LDAC – January 13, 2025

Location: Clearwater East

Roll Call

Present

  • Jennifer Obermaier, Clearwater
  • Phyllis Gorshe, Dunedin
  • Christina Butcher, East Lake [representing for Lois]
  • Dave Mather, Gulfport
  • Casey McPhee, Largo [on Zoom]
  • Susan Hurley, Oldsmar
  • Matthew David, Palm Harbor
  • Dave McMurrin, Pinellas Park
  • Lisa Kothe, Safety Harbor
  • Beth Lindsay, St. Petersburg
  • Glenn Ferdman, Seminole
  • Cari Rupkalvis, Tarpon Springs
  • Cheryl Morales, PPLC
  • Dino Giallourakis, PPLC

Absent:  Stanley Silverstein, Gulf Beaches, Betcinda Kettells, St. Pete Beach

Agenda

  1. Roll Call – Followed by Agenda Additions
  2. Acceptance of Minutes from November 2024
    1. Motion to accept: First: Lisa
    2. Second: Glenn
    3. Discussion: n/a
    4. Motion carries – minutes approved
  3. Presentation by Andy Bucher, Overdrive Account Manager
    1. Andy presented on Advantage Plus Accounts and Cost Per Circ (CPC)
    2. Advantage “allows members of a consortium to offer additional titles exclusively for their patrons” and Advantage Plus “allows Advantage members to expand access to their Advantage titles, by either sharing them with or moving them to the shared collection”
    3. The following locations already have Advantage accounts:
      1. Clearwater, Dunedin, Gulfport, Oldsmar, Palm Harbor, Pinellas Park, Safety Harbor, St. Pete Beach, St. Petersburg, Seminole, and Tarpon
      2. Dunedin, Gulfport, Palm Harbor, and St. Pete Beach libraries have not yet used their accounts.
      3. Safety Harbor and Tarpon Springs have their accounts set up to share their Advantage collections after the initial usage period. 
      4. East Lake, Gulf Beaches, and Largo do not have accounts. 
    4. Cost Per Circ (CPC)
      1. We can add a specific budget with a ceiling cost so CPC titles can circulate without going over
    5. Additional links provided by Andy:
      1. Overview Video of Advantage
      2. Manage Advantage Module (30-minutes)
      3. Cost-Per-Circulation
  4. SIG Meeting Reports
    1. E-Content: Jennifer. On track for budget/spending this year
    2. Youth Services. This SIG met twice
    3. Cataloging: Susan. Next meeting in February
    4. Circulation / Borrower Services: Cari. Next meeting 2-4-25
    5. Adult Services: Phyllis. Next meeting 1-21-25
    6. DEIA: Casey. Met at PHL 1-8-25;
      1. PHL staff gave a presentation on its Arts focus and led the group on a tour of the library
      2. SPIFFS (St. Pete International Folk Fair) will take place February 20-22, 2025; PPLC is tabling and still looking for volunteers; 4,000 students expected to attend
    7. FOL: Glenn. Next meeting will be online and in-person 1-31-25, 10.30am at Seminole and on Zoom
  5. Old Business
    1. Cutoff date for Hurricane damaged items
      1. A cutoff date of 1-31-25 was discussed and put up for a vote
        1. First: Phyllis
        2. Second: Jennifer
        3. Discussion: n/a
        4. Motion carries
      2. Update on Integration of Gale content into Enterprise
        1. Discussion tabled
      3. 2024 Meeting calendar Zoom meetings and time
        1. Time was discussed and it was agreed that it would remain at 1:30 p.m.
  6. New Business
    1. St Petersburg – commemorative card
      1. President Barack Obama Main Library construction will be completed in June and will be followed by a commemorative library card
      2. Safety Harbor is also planning commemorative cards following their renovation
    2. Handling Items with Pests (Jennifer)
      1. One patron often returns items infested with roaches
      2. Possible steps were discussed: suspending borrowing privileges (which is at the discretion of the library director) or requiring proof that the individual’s residence has been treated (pest control)
      3. Dunedin had a similar issue with two members which they addressed with a one month ban and then limit of five checkouts at a time
    3. Hold Time for Damaged Items
      1. How long do we hold damaged items for patrons who have paid or will pay for them? This was discussed and determined that it will be at the discretion of individual libraries.
  7. PPLC Topics
    1. New Museum Partners (Cari)
      1. Cari: as of 1-2-25, Heritage Museum and Safford House passes are available
      2. Cheryl: Museum of Motherhood is a potential museum partner Their ribbon cutting is on 1-17-25, located on 2169 Fairfield Ave in St. Pete. 
      3. Cheryl will visit and evaluate the museum as a prospective partner
    2. CSLP and Summer Reading 2025
      1. State library is not providing funding for CSLP membership or resources
      2. PPLC is covering the cost ($8,000) for Pinellas libraries this year only
      3. Currently the state library does not have a FLYP (Florida Library Youth Program) coordinator
    3. FEL MARC record integration in Enterprise -demo
      1. Dino demonstrated this LDAC request as an alternate search function outside of our catalog, with a drop-down menu on the side – potentially with separate searches (databases and eBooks)
      2. Glenn is going to research more options for LDAC and PPLC to consider
    4. BC Mobile App. -update
      1. There will be a pilot group for the new mobile app
      2. The new app will have links for individual locations’ social media, room reservations, and event calendars
  8. PPLC Board Meeting Update – DM
      1. Cheryl will send annual report out to all directors
  9. Public Comment [n/a]
  10. Announcements from PPLC Libraries (10 minutes)
    1. Clearwater/ Jennifer
      1. Clearwater Beach location destroyed by Hurricane Helene; system is moving forward with rebuilding
    2. Dunedin/ Phyllis Gorshe
      1. Roof being replaced
      2. Creative Arts Inc. is installing an interactive Wonder Wall in March 2025
      3. Celebrating 130 years anniversary in April 2025
    3. East Lake/ Lois Eannel
      1. New assistant director: Anne-Marie N. (from Dunedin)
      2. PT Volunteer Coordinator position open
      3. Hosting a traveling exhibit (Human Origins), borrowed from St. Pete Beach Library
      4. February 20 – hosting a speaker funded by Florida Humanities, Dr. Baram
    4. Gulf Beaches
        1. Reopening on 2-10-25
    5. Gulfport/ Dave Mather
        1. n/a
    6. Oldsmar / Susan Hurley
        1. Filled two open part time positions • Finishing up a HVAC replacement project.
    7. Palm Harbor / Matthew David
        1. ArtPHL Evening annual fundraiser will be held on 1-24-25
    8. Pinellas Park /Dave McMurrin
        1. Annual report presented to the city, received well
        2. Mobile printing will be available to patrons later in January
    9. Safety Harbor / Lisa Kothe
        1. Internal promotion: Circulation supervisor
        2. One open LA I position
        3. New director position open later this year
        4. Renovation ongoing (adding a 2nd floor)
        5. Hosting a Mini Golf Pub Crawl on 2-8-25
    10. St. Petersburg/ Beth Lindsay
        1. Acquiring titles for the new location
        2. New bookmobile coming soon
    11. Seminole/ Glenn Ferdman
        1. New LA I starting soon
        2. Four vacancies open in Circulation
        3. LA II opening soon in Adult/Info Services
    12. Tarpon Springs/Cari Rupkalvis
        1. Librarian II on her team recently retired
        2. Hosting a speaker funded by Florida Humanities
  11. Adjourn. Meeting adjourned at 2:30 p.m. (approximately)