Board Meeting Minutes September 2023

Attendance:

Attending:

• Karen Roth, Chairman
• Michael Jefferis, Vice Chairman
• Michael Delk
• Jeffrey P. Gellermann
• Nancy McKibben
• Angela Pietras
• Meridy Semones (Largo)
• Cheryl Morales, Executive Director
• Martha Frenchek, Recording Secretary

Not Present:

• Brian Lowack
• Lisa Kothe, LDAC Liaison

1. Call to Order: Karen Roth, Chairman called the Board Meeting to order at 3:36 pm.
2.  Roll Call: Martha Frenchek conducted Roll Call.
   Present: Karen Roth, Michael Jefferis, Michael Jefferis, Jeffrey Gellermann, Nancy McKibben, Angela Pietras, Meridy Semones, Martha Frenchek, and Cheryl Morales. A quorum was represented.
   Absent: Brian Lowack, Lisa Kothe.
   Public Attendance: Kelly Myer, Jill Gibbs.
   Roth mentioned that Lynne Faimalie, one of our Board Members, passed away. Roth noted Faimalie contributed valuable insights to the Board and will be deeply missed.
3. Minutes from June 28, 2023, Board Meeting were accepted as presented (Jefferis/Gellermann)
4. Monthly Financial Committee Report
   1. Level Four Management Report: June/July/August 2023
   2. PDR Account Financial Statement: June/July/August 2023
   3. Roth mentioned that the reports are as expected.
5. Correspondence: None
6. Executive Director’s Report -Cheryl Morales
   1. Building / Admin. Morales has been working with members to gather signature pages for the amended Interlocal Agreement. The Pinellas County review is pending, and on the October agenda. The agreement will span the 5 years from 2023 to 2028.
   2. Countywide Services / Member Libraries
      1. DLC and TBL reports are included in the Agenda packet.
      2. Morales presented the 2024 TBL Large Print Calendar.
      3. Morales commented that participation recent library Classes & Events have surpassed pre-Covid numbers.
      4. The participation in Reading with the Rays exceeded that of the past 4 years.
   3. Executive Director Activities:
      1. 7.25 More than 100 children participated in the “Reading with the Rays” event held at the Lealman Exchange.
      2. 8.24 Countywide COHS Graduation event, hosted by PPLC and the Largo Public Library. Morales referenced the event in the front-page article of the Program Guide.
   4. Upcoming:
      1. 10.1.23 Part 1 of the State Aid Application due.
      2. 10.3-10.6 Sirsi ILS Consortia meeting, Lehi Utah.
      3. 10.9 Countywide Staff Development Day, Sand Key Resort.
      4. 10.17 BOCC-PPLC ILA review.
      5. 11.4 DLC Volunteer Appreciation Event.
7. Old Business: None
8. New Business:
   1. Board Vacancy – The Board vacancy post is pending. McKibben has offered to follow up with the county office.
   2. Board Officer Election FY’24
      1. Chairperson -Karen Roth
      2. Vice Chairperson-Michael Jefferies
      3. Secretary/Treasurer-Jeffery P. Gellermann The Slate of Officers for FY’24 was unanimously approved (McKibben/Semones)
   3. Bank Account Signatories – A motion for Officer’s signature on the Bank Account was unanimously approved. (Semones/Delk)
   4. FY’ 24 Budget Review The Board unanimously approved the FY’24 Budget as presented. (Gellermann/Semones)
   5. FY’ 24 Draft Board Meeting Schedule All agreed to the Draft Board Meeting Schedule for FY’24 (Jefferis/Gellermann)
   6. Annual Evaluation of Executive Director Roth will email a survey to Board Members, for review at October Meeting.
9. LDAC Report -Cheryl Morales Minutes ofLDAC Meeting June 12, & August 14, 2023
   1. Discussion on break out session for Staff Development Day
   2. Renovation projects -Safety Harbor
   3. St. Petersburg Main Library will open in the Spring of 2025
   4. Clearwater Main Library closed due to water intrusion.
10. Announcements/Miscellaneous: Roth welcomed Meridy Semones representing Largo.
11. Public Comments: Kelly Myer and Jill Gibbs, residents of Clearwater, FL, questioned the guidelines for the placement of books and materials of a sexual nature as they pertain to children, and who is responsible for governing them. Roth and Morales explained the policies and goals of the PPLC.
12. Adjournment: Roth adjourned the meeting at 4:29 pm.

The next regular board meeting: Wednesday, November 29, 2023, at PPLC @3:30 pm. 

Submitted by Martha Frenchek, Office Assistant