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Minutes – Board of Directors February 22, 2023

LDAC Member Attendance:

Attending:

  • Karen Roth, Chairman
  • Henry Schubert, Secretary & Treasurer
  • Michael Delk
  • Lynne Faimalie
  • Jeffrey P. Gellermann
  • Brian Lowack
  • Chris Moore
  • Cheryl Morales, Executive Director
  • Martha Frenchek, Recording Secretary
  • Not Attending:
  • Michael Jefferis, Vice Chairman
  • Angela Pietras
  • Lorie Tonti, LDAC Liaison

Minutes

  1. Call to Order:
    Karen Roth, Chairman called the Board Meeting to order at 3:34 pm.
  2. Roll Call:
    Martha Frenchek conducted the Roll Call.
    Present: Karen Roth, Henry Schubert, Michael Delk, Lynne Faimalie, Jeffrey Gellermann, Brian Lowack, Chris Moore (via conference call), and Cheryl Morales. A quorum was represented.
    Absent: Michael Jefferis, Angela Pietras, Lorie Tonti
  3. Minutes from the January 25, 2023, Board Meeting were accepted as presented (Lowack/Schubert).
  4. Monthly Financial Committee Report – Treasurer for Henry Schubert
    1. Level Four Management Report: January, 2023
    2. PDR Account Financial Statement: January, 2023
      Schubert commented Financial Reports are in order.
      Schubert reported that PPLC’s new Financial Advisor Becky Cummings attended the Finance Committee meeting. She will return for the March next meeting to work report on changes to the Portfolio and provide an evaluation of our holdings.
  5. Correspondence: None
  6. Executive Director’s Report – Cheryl Morales
    1. Building / Admin.
      1. Building/grounds – events and plans: regular maintenance, roof leaks persist, atrium repair proposals and building maintenance company under review
      2. Filling a vacant position in the TBL
    2. Countywide Services / Member Libraries
      1. DLC, TBL, reports included in Agenda packet for review
      2. New DEIA SIG will address DEIA programs and services
      3. Pride Day Planning: split in 2 days 1st day for adults and the 2nd day will be for Youth & Family. PPLC Board fully supports PPLC participation in Pride Day
    3. Executive Director Activities – since January Board meeting:
      1. 1.26 telephone interviews with TBL candidates
      2. 1.30 OMB Budget Planning Meeting
      3. 2.1 FLA Library Directors Meeting
      4. 2.0-2.11 JCLC (Joint Council of Librarians of Color) in St. Pete Beach
      5. Adult work ongoing
      6. Countywide Staff Development Day planning: Sand Key Resort, Oct. 9, 2023 – Sessions in morning and 2 in the afternoon
    4. Upcoming
      1. 3.1 TBL new hire start date
      2. 3.2 Audit Field work
      3. 3.7 Lealman Exchange Board Meeting – Strategic Plan for facility
      4. 3.21-22 Legislative Library Day in Tallahassee
      5. 3.23 Dunedin Library COHS Graduation Ceremony
  7. Old Business:
    1. Circulation Data for Electronic Items and Physical items
      After review and discussion of the Data Graph, Lowack requested adding a line for virtual program attendance for the same time period.
  8. New Business:
    1. PPLC presence at Youth and Family Pride Day 6.1.23
      Was discussed and approved during the Executive Director’s Report
    2. County Performance Measures – Review
      Reviewed and discussed report on County Performance Measures
    3. Personnel Policy – RevisionsReviewed Personnel Policies:
      1. Insurance: discussed changing effective date from: “start first day of the month after 90 days of employment” to: “start first day of the month after 30 days of employment.” Further edits will be discussed during March meeting.
      2. Pension: after further discussion, the Board decided to review Legal agreement with TIAA and compare data with other organizations. Roth suggested the Financial Committee to review the policy. To be continued in March.
      3. Travel: Reviewed 13-year-old rate and updated to the current GSA (GeneralServices Administration). (The current PPLC rate for breakfast is $6, while the GSA rate is $16). Procedure is written that All Travel must be preapproved by the Executive Director. The Board unanimously approved the proposed change to use the GSA rate (Lowack/Schubert).
      4. Education: After some discussion, further edits will be made and resubmitted for the March meeting.
  9. LDAC Report
    Minutes of LDAC Meeting, January 9, were distributed. There were no questions.
  10. Announcements/Miscellaneous: None
  11. Public Comments: None
  12. Adjournment:
    Roth adjourned the meeting at 5:15 pm.

The next regular board meeting: Wednesday, March, 29 2023, at PPLC @ 3:30 pm.